This does not replace the client's or agencies time sheets, but is a means of recording time worked and automatically generating invoices and so payment.

On the contract you will have specified whether time sheets are completed monthly or weekly and on which day. The system will then automatically generate time sheet records for each complete or part period within the contract. You can also specify splitting time sheets for Financial Year end and month end. As the time sheets are created, equivalent Reminders will also be set up. It is from the Reminders that the details of work carried out will normally be entered, although it can also be done from the Contract form. 

When you are happy with it, click on the 'yes' button and the database will be updated.

Once time sheets have been completed, they need to be invoiced to claim payment from the client. Time sheets may have been entered on a weekly or monthly basis; if the invoice cycle is the same you can invoice directly from the time sheet.

You have some control over how the invoice looks, mainly by including your own logo etc. at the top.

If the two cycles are not in step e.g. four weekly or two weekly invoicing, then the time sheets need to be selected for invoicing. If you find an error when you preview the invoice, you can amend the time sheet at any time before the invoice is approved (afterwards an adjustment invoice or credit note must be issued).

Once you have approved the invoice, it may be printed to send to the client and the details are automatically included in the VAT return and year end figures. A reminder is set to remind you that the money is owed.